ASTRA 2025 - Registration Portal

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If you want to register for ASTRA 2025, please click on 'create a new user account'. Accounts are unique for each event, meaning you will not be able to sign-in with the login credentials of an account created for a past event. After creating a new account you will be able to log back into your account to make changes to your registration. 

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Please fill in the following online registration form. You will be required to complete all boxes marked with an asterisk (*). All other boxes may be completed to provide additional details.

Contact Details

Company Address

Please ensure that your company address is completed correctly. The information below will be linked to the registration invoice, and once the registration is submitted, it cannot be amended. Kindly revise and confirm if any updates are needed before finalizing.

VAT Number Submission for Invoice

If your company’s VAT number needs to appear on the invoice or payment receipt, please enter it in the field below. Ensure that the VAT number is accurate, as it cannot be changed or amended once the invoice or payment receipt has been issued following the registration submission.

Data Processing Consent

Data Processing Consent option required


By giving consent the registrant is agreeing with the Privacy Notice.

Please note that if you do not give consent, we can't process your registration as we will not have the proper clearance to make logistical arrangements for the event.

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VAT Category

Please make the selection below that applies to your registration:

This selection should be used by registrants from companies, institutes or universities and private citizens regardless of their residence.

Please choose this selection only if you register as ESA Staff and the invoice for registration is addressed to ESA. This selection is not applicable for ESA Contractors if the invoice will be addressed to the contractors' company.

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Registration Category

The registration fee includes access to all the sessions, coffee breaks and the welcome drink. Student registrations require the upload of a valid student ID card in the registration process. Please select below the registration category that applies to you:

AMOUNT
515.00
TOTAL
AMOUNT
615.00
TOTAL
AMOUNT
415.00
TOTAL
AMOUNT
465.00
TOTAL

Student ID upload

Students will be required to provide proof of status by uploading a document (JPEG- or PDF-file).

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Registration Category

The registration fee includes access to all the sessions, coffee breaks and the welcome drink. Student registrations require the upload of a valid student ID card in the registration process. Please select below the registration category that applies to you.

 

Please note that the displayed amount is excluding the 21% VAT. You will see the full price in the summary page at the end.

AMOUNT
515.00
TOTAL
AMOUNT
615.00
TOTAL
AMOUNT
415.00
TOTAL
AMOUNT
465.00
TOTAL

Student ID upload

Students will be required to provide proof of status by uploading a document (JPEG- or PDF-file).

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Welcome Reception

Kick off the conference with our Welcome Reception at the Grenare Bistrot, Leiden, on 7 October 2025 from 18:00 to 20:00. Enjoy beer, wine, and soft drinks alongside an assortment of light nibbles!

Welcome Reception

Oct 07, 2025

Dietary Restrictions / Allergies

Please let us know if you have any dietary restrictions or special considerations, and we will do our best to accommodate you. We will make every effort to accommodate dietary restrictions; however, there is no guarantee that we will be able to accommodate all food intolerances and/or special diets.

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Social Dinner

We are delighted to host the event dinner at Loetje Leiden, located on the charming Hooigracht. Set in the beautifully restored former St. Elisabeth Hospital, a historic building dating back to 1892, the restaurant offers a warm and inviting atmosphere, rich with character and history.

Loetje is renowned for its signature steak dishes, but there’s something on the menu for everyone, including thoughtfully prepared vegetarian options to ensure all guests enjoy a satisfying and memorable dining experience.

When booking your dinner ticket, you will be asked to select your menu preferences in the next step.

Social Dinner

Oct 08, 2025
AMOUNT
80.00
TOTAL
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Social Dinner

We are delighted to host the event dinner at Loetje Leiden, located on the charming Hooigracht. Set in the beautifully restored former St. Elisabeth Hospital, a historic building dating back to 1892, the restaurant offers a warm and inviting atmosphere, rich with character and history.

Loetje is renowned for its signature steak dishes, but there’s something on the menu for everyone, including thoughtfully prepared vegetarian options to ensure all guests enjoy a satisfying and memorable dining experience.

When booking your dinner ticket, you will be asked to select your menu preferences in the next step.

 

Please note that the displayed amount is excluding the 21% VAT. You will see the full price in the summary page at the end.

Social Dinner

AMOUNT
80.00
TOTAL
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Menu Choice

Please select one option for every course below:

Starter

Main Course

Dessert

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Dinner Guest Companion

If you want, you can bring one guest companion to the ASTRA Dinner. 

Please note that the VAT will be charged on their dinner as well. You will see the full price in the summary page at the end. 

Dinner Guest Companion

AMOUNT
80.00
TOTAL
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Dinner Guest Companion

If you want, you can bring one guest companion to the ASTRA Dinner.

Dinner Guest Companion

AMOUNT
80.00
TOTAL
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Menu Choice (Companion)

Starter (companion)

Main Course (companion)

Dessert (companion)

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ESTEC Robotics Lab Tour

We are offering an exclusive tour of the Robotics Laboratory at ESA ESTEC, on Wednesday 9 October after the closure of the event. As spaces are limited, we kindly ask you to indicate your interest below. Confirmations will be sent prior to the event to let you know if a spot has been reserved for you.

ESTEC Robotics Lab Tour

Oct 09, 2025
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Summary

Terms and Conditions
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Payment

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Thank You

Thank you for registering to ASTRA 2025! You will soon receive a confirmation e-mail including a summary of the registration data you have entered. If you have selected the option to "Pay Later" via bank transfer, you will find an invoice attached to the confirmation e-mail. If you have already made payment by credit card, you will find a receipt attached to the confirmation e-mail.

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