ESA Conference Bureau - Support Request

Please indicate below for which directorate your work:

Please provide your ESA Address code below (if you're not sure about your address code, you can find this in the ESA directorate):

If already known, please provide the Budgetline (WBS or Cost Center) to be used within ESA: (This information can be received from your Business Unit Controller. The Budgetline needs to be provided before the signature loop starts.)

Please indicate what kind of event you would like to organise:

Onsite event organised at an ESA Establishment or external event location. No online component is involved.

Online event organised with the support of an ESA approved online event tool such as MS Teams, WebEx or Let's Get Digital.

Onsite event organised at an ESA Establishment or external event location. The event also has an online module for remote participants to join the sessions.

Please indicate below where you're planning your event to be organised.

If there is any preferred venue, area or location for your event, please inform us in the following field. Please also indicate if availability is already checked with venues. If there is no preference please indicate with "N/a".

Please indicate the country or countries of your preference.

Please inform us about the type of participants you are expecting for your event. Multiple type of participants can be selected.

To cover the costs of the event, is there a registration fee involved?

Please indicate what kind of support is needed for the Scientific Programme Management.

Please indicate what kind of Social Events you would like to organsie during your main event.

Please indicate below how the invited participants/speaker will arrange their logistics. Either participants/speakers will make their own logistics and they can claim their costs via a reimbursement or the ESA Conference Bureau will arrange all logistics and pay directly to the suppliers.

Please indicate what kind of event branding / printed matters are needed for the event.

Please indicate which items you wish to add to the conference kit which will be handed out to the participants.