Organiser details
Directorate
Address Code
Budgetline (WBS or Cost Centre)
General Event Information


What kind of event do you like to organize?
Live events
Location
Hybrid events

A hybrid event is an event that combines a 'live' in-person event with a 'virtual' online option.

Location
ESA Meeting Rooms
Did you already book a meeting room at an ESA location?
If yes, which meeting room(s) did you book? If no, which meeting room(s) do you want to book?
Which meeting room set-up do you prefer? (more than one is possible)


External location
Participants
Type of participants
Number of participants
Registration
Do you need us to set up an online registration tool and prepare badges?
Will the participants have to pay a fee to attend?


Participants
Type of participants
Number of participants
Registration
Do you need us to set up an online registration tool?
Will the participants have to pay a fee to attend?
Registration fee
What will be the participant registration fee for this event?

Please also specify if you wish to apply an early and late fee, and registration categories.

Additional Services and Support

Please mark the required items / additional services which are to be organised by the ESA Conference Bureau.

Do you need us to set up a dedicated website for your event?
Do you need us to do the abstract handling?
Printed matter
Social events
Invited Speakers/Participants
Conference kit


Other Services/Support
Are there other items you would like us to support you on which are not listed on this form?
Additional Services and Support

Please mark the required items / additional services which are to be organised by the ESA Conference Bureau.

Do you need us to set up a dedicated website for your event?
Do you need us to do the abstract handling?
Making available online
Conference kit to be send to participants

Please note that sending a conference kit to all participant will bring extra costs.


Other Services/Support
Are there other items you would like us to support you on which are not listed on this form?
Abstract Handling
Please specify the minimum and maximum number of expected abstracts.
Please specify below the number of expected/targeted number of accepted oral and poster presentations.
Additional Services
Please select the additional abstract handling services which are required for your event.
Summary
Terms and Conditions
With this form the client can put in a request for support on organising a meeting through the ESA Conference Bureau (ECB). After submitting the form, the ECB will contact you within 2 days to go over the request with you and discuss the timeline of the project. No rights can be derived from this form and no options are placed automatically.

Thank you for your event request!
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