ESA PRIVACY NOTICE & CONSENT FORM - ESA EARTH EXPLORER 10 USER CONSULTATION MEETING.

1. INTRODUCTION

The European Space Agency (herein the “Agency” or “ESA”) is an intergovernmental organisation established by its Convention opened for signature in Paris on 30 May 1975 having its headquarters located at 24 rue du Général Bertrand, CS 30798, 75345 Paris Cedex 07, France.

Protection of Personal Data is of great importance for ESA, which strives to ensure a high level of protection as required by the ESA Framework on Personal Data Protection (herein the “ESA PDP Framework”) which applies in this field. ESA implements appropriate measures to preserve the rights of data subjects, to ensure the processing of personal data for specified and legitimate purposes, in a not excessive manner, as necessary for the purposes for which the personal data were collected or for which they are further processed, in conditions protecting confidentiality, integrity and safety of personal data and generally to implement the principles set forth in the PDP Framework, available at:

http://www.esa.int/About_Us/Law_at_ESA/Highlights_of_ESA_rules_and_regulations

ESA PDP Framework is composed of the following elements:

• the Principles of Personal Data Protection, as adopted by ESA Council Resolution (ESA/C/CCLXVIII/Res.2 (Final)) adopted on 13 June 2017;
• the Rules of Procedure for the Data Protection Supervisory Authority, as adopted by ESA Council Resolution (ESA/C/CCLXVIII/Res.2 (Final)) adopted on 13 June 2017; and
• the Policy on Personal Data Protection adopted by Director General of ESA on 5 February 2018 and effective on 1 March 2018.
  

This notice is intended to inform you, as data subject, about:

• the identity of the data controller and contact details of ESA Data Protection Officer (“DPO”);
• the type of personal data which is collected and processed;
• the modalities of collection of personal data;
• the purpose of the collection and processing;
• the recipients (if any) to whom the personal data of the data subject shall be disclosed;
• the time-limits for storing the personal data;
• the practical modalities of exercising the rights of the data subject under the ESA PDP Framework.

This notice is also enabling ESA to obtain your consent relating to the collection and further processing of your personal data, under ESA PDP Framework. This privacy notice was last updated on: 07 April 2022.

1.1. Who is the Data Controller?

Your personal data is collected and further processed as shown below upon the decision taken alone by ESA, and thus the Data Controller is ESA.

What are the contact details of ESA Data Protection Officer?

According to ESA PDP Framework, your first point of contact concerning personal data matters is the ESA Data Protection Officer (“DPO”), who may be contacted at DPO@esa.int.

1.2. What kind of personal data about you is collected and further processed?

The personal data which may be collected and further processed for the purposes mentioned below are:

• Title;
• First and last name;
• Professional role;
• Company / organisation name;
• Phone number(s);
• E-mail.

You are required not to send to the Agency any sensitive information (including information that indicate, directly or indirectly, an individual’s racial or ethnic origin, political opinions, adhesion to unions, religious, or philosophical beliefs, health life, sexual orientation, genetic or biometric data, criminal convictions).

1.3. How is your personal data collected or processed?

Your personal data may be collected by various means, including via:

• Registration to the Earth Explorer 10 User Consultation Meeting (EE10 UCM).

1.4. Why is your personal data collected and processed?

Your personal data are collected and further processed:

• To manage your relationship with the Agency as well as your requests and applications in relation to the Earth Explorer 10 User Consultation Meeting;
• To enable participation in the Earth Explorer 10 User Consultation Meeting;
• To send you notifications in connection with the Earth Explorer 10 User Consultation Meeting;
• To manage your registration to the Earth Explorer 10 User Consultation Meeting;
• To send you newsletters in relation to the Earth Explorer 10 User Consultation Meeting;
• To communicate your personal data to third-party collaborators, contractors and / or partners involved in the organisation of the Earth Explorer 10 User Consultation Meeting.

In addition to these purposes, the Agency may use your personal information for any of the purposes mentioned in Article 5 of the Policy on Personal Data Protection.

1.5. To whom might we disclose your personal data?

The Agency may disclose your personal data to any of the following third-party recipients for the fulfilment of all or part of the purposes of the collection and processing of personal data, which are mentioned above: