Paper & Poster Guidelines

Technical requirements and recommendations for full paper submission

  • Author instructions for the preparation of full-length paper(s) can be downloaded from the following links [Word Version / PDF Version]. When completed, each submission should conform in format and style to these instruction sheets. Please read all instructions thoroughly to avoid errors that could result in your paper(s) being omitted from publication.
  • All presenting authors, i.e. both oral and poster presenters, will need to register and pay the registration fee for the conference by 15 April 2024, at the very latest. 

Technical requirements and recommendations for the Oral Presentations

  •  Please note that the presentation file shall adhere to the following naming convention:
    • PaperNumber_LastName-FirstName_Presentation
      • An example would be 987_Rocket-Alex_Presentation
    • The same convention applies to the submission of the paper with “Paper” instead of the “Presentation” in the end of the file name, i.e. PaperNumber_LastName-FirstName_Paper
    • Please note that the file name must meet the aforementioned requirements.
  • The presentations should contain clear information with appropriate font size (i.e. at least 18) that is legible from the back of the conference room.
  • Slides shall be prepared in 16:9 format.
  • Please find and download the 4S Symposium logo for the presentation slides here (LINK).
  • Presenters will have 20 minutes allocated per presentation, with 15 minutes allocated for the presentation and 5 minutes for Q&A and discussions. Presenters shall comply with the timing and adjust their presentation length accordingly.
  • A Windows-based laptop will be available for the presentations. For performing the presentation, MS-PowerPoint or Adobe PDF Reader will be used.
  • Please prepare and deliver your presentation both in Microsoft PowerPoint and PDF format beforehand, and keep copies with you on a USB stick for any technical issues which might occur during the setup before the start of the session.
  • The content of the PowerPoint file and the PDF file shall be equal. Any discrepancies shall be discussed and approved with the 4S organisation team beforehand.
  • Please notice that the presentation in PDF format will be published as such part of the final Proceedings.
  • Presenters are kindly requested to arrive to the meeting room at least 20 minutes, i.e. one presentation slot, prior to the start of their allocated time slot.
  • The presentation shall not include any proprietary, confidential nor similar material and/or data.
  • The presentation shall not be based on marketing one's company, products etc. For this, please book a booth here (LINK).

Technical requirements and recommendations for the Poster Presentations

  • Please note that the presentation file shall adhere to the following naming convention
    • PaperNumber_LastName-FirstName_Poster
      • An example would be 987_Rocket-Alex_Poster
    • The same convention applies to the submission of the paper with “Paper” instead of the “Poster” in the end of the file name, i.e. PaperNumber_LastName-FirstName_Paper
    • Please note that the file name must meet the aforementioned requirements.
  • Presenters at the poster sessions shall bring their own printed posters, and take into account that it is not possible to print a poster on site.
  • The poster size shall be a A0 in portrait configuration (841 mm × 1189 mm).
  • Authors shall comply to the poster size requirement with a single paper sheet, i.e. using multiple sheets of smaller papers, e.g. A4s, is not allowed. 
  • Poster numbers (according to the symposium programme) will be disposed on the poster panels.
  • Presenters shall be available at the poster session near their poster for the duration of the session in order to answer to the symposium participants’ questions.
  • Poster presenters are strongly encouraged to submit a full paper, but this is not mandatory.
  • The poster shall not include any proprietary, confidential nor similar material and/or data.
  • The poster shall not be based on marketing one's company, products etc. For this, please book a booth here (LINK).



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