ESA Conference Bureau
ECB Overview
The ECB can manage any event from beginning to end, anywhere in the world, allowing the organiser to concentrate on the essence of the event, the scientific content and the contributions of the members of its immediate community.
Learn moreOur Services
Registration management software
ESA compliant software for collecting participants registrations for both free and paid events. Together with the organiser we decide which information is required from the participants to collect.
In-house venue sourcing
ESA Conference Bureau supports with venue booking at ESA establishments and external venues such as hotels, conference venues, restaurants and other special event venues.
Event Project Management
Event project management involves planning, organising, and executing events by managing resources, timelines, and budgets to achieve specific goals.
Marketing and communications support
Support with sending out announcements to larger mailing lists via an official e-mailing software with the option to unsubscribe from the mailing list. E-mail addresses always provided by ESA.
Travel and accommodation services
Provide support with booking hotel block bookings and individual reservations for flights, hotel and other transportation for your invited speakers and participants.
Exhibition handling
Support with logistical arrangements for your exhibitors, such as collecting all information from exhibitors, creating floor plans and provide logistical information to exhibitors.
What Our Clients Say
Olivier Mourra
"I want to express my sincere appreciation for the exceptional services provided by the conference bureau in organizing the inaugural European Data Handling and Processing Conference (EDHPC 2023). From start to finish, the event was a resounding success, thanks to the meticulous planning, contractors’ selection, budget management, and flawless execution. The staff were always punctual, professional, and ready to assist with any need, ensuring that the entire event ran seamlessly."
Ilaria Roma
"As the organizer of the SECESA Conference since 2008, now in its 11th edition, I have consistently relied on the services of the ESA Conference Bureau. Over the years, their service has proven to be reliable, providing indispensable support in managing every aspect of conference planning and organization. From logistics to participants interaction, the Conference Bureau has been a crucial partner, ensuring smooth and successful events year after year."
Steeve Kowaltschek
"I was given the privilege to organise the ESA Guidance Navigation & Control (GNC) Conference in several occasions. This journey started with the “Conference Bureau” 20 years ago. None of these conference would have been the same their support, thanking particular Catherine, Carla, Peter or Tessa… When organising events off-site for 300 people, there are obvious things that engineers are not thinking about. ATPI’s support is instrumental, anticipating questions or issues, following all topics and making the life of organisers much simpler, and the experience of conference participants, exhibitors or presenters extremely enjoyable!"
Loraine Bernanos
"The ESA Conference Bureau based at ESTEC in the Netherlands has supported our team with the organisation of a number of in-person and digital events. Over the past two years, they have demonstrated (especially thanks to the work of our main contact point, Peter) a high level of professionalism, flexibility, responsiveness and open communication, all of which are essential ingredients to help us organise a high-quality event to the full satisfaction of all participants."
Frequently Asked Questions
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We're here to help with any queries or concerns you may have. Our dedicated support team is ready to provide you with the information and assistance you need.
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Leveraging two decades of expertise in organizing courses, meetings, conferences, workshops, and symposia, we offer invaluable insights and guidance.