ESA Conference Bureau
The ESA Conference Bureau offers a comprehensive and versatile range of services, from event organization to facility management. Our team is here to assist you with any request related to your event. With our extensive resources, in-depth expertise, and years of experience, we ensure that your events, whether onsite or offsite, meet and exceed your expectations. We achieve outstanding results by creating tailored solutions that perfectly align with your projects and target audience.
Our Procedures
Fill in the request form.
The first step is to complete the event request form on our website.
Sit with one of our team members.
You can describe the requirements and your wishes for the event.
We'll then draw up a budget and event plan.
A budget involving all expenses and possible income is created based on the event requirements and a first timeline for the event preparations will be created.
Budget Approval
The approval of the budget is the first requirement which must be fulfilled before the ECB staff can start to work on the event.
Start working on the event.
Execution of the event starts with all agreed logistical arrangements.
Types of Events
Executive ESA Meetings
Representatives of the Member States and Agency staff attend these high-level meetings where decisions crucial to the Agency’s operation are taken. These meetings are generally held at ESA Establishments and have up to 50 participants. These are mainly meetings, presentations, very small workshops with invited speakers only, at ESA premises.
Small Events
These events are related to a specific technical, scientific or administrative domain. They may be organised jointly with external organisations, but are usually held at ESA Establishments. They can be workshops, as well as final study presentations and courses and have up to 100 participants. Registration fees may or may not be charged.
Large Events
These events are usually conferences addressing a wide variety of subjects, and attract up to 250 participants from several countries within and beyond Europe. Registration fees are generally charged. Occasionally, the Agency organises these events in cooperation with other public and/or private organisations.
Extra Large Events
These events are organised at an external venue and have more then 250 participants.
Would you like to request an event?
Is support of the ESA Conference Bureau needed? You can provide all details in our event request form. Please complete all steps in the form and provide as much details as possible of your upcoming event. An automatic e-mail with your entries will be provided after completing the form.
Request
Leveraging two decades of expertise in organizing courses, meetings, conferences, workshops, and symposia, we offer invaluable insights and guidance.