Management fee tasks
The ECB delivers services for the support of ESA events via a two part structure. There are a set of tasks which fall under the fixed management fee charged per event. There are also additional services which can be booked per event, and are charged at separate rates.
- T.1. Event time line
- T.2. Event plan
- T.3. Request for ESA site services
- T.4. Clearance for events hosted on ESA sites
- T.5. Security clearance for list of participants
- T.6. Management of lunch break at ESA sites
- T.7. Checking of facilities, equipment and services
- T.8. Event safety briefing
- T.9. Event report
- T.10. Event budget
- T.11. Dedicated Bank account
- T.12. Additional expenditure amendment
- T.13. Execution of payments, invoice processing
- T.14. Collection of subsidies and other contributions
- T.15. Final account
- T.16. Invoicing for event expenditure and management fee
- T.17. ESA Organiser feedback
Management fee tasks
Each service is charged separately in addition to the Management Fee.
- S.1 Booking of venue / meeting rooms
- S.2 Announcements
- S.3 Event programme
- S.4 Information to participants
- S.5 Preparation and distribution of list of participants
- S.6 Direct hotel booking
- S.7 Hotel booking via ESA travel office
- S.8 Web-based event management system / Event Application
- S.9 Registration handling
- S.10 Coordination of exhibition
- S.11 Transportation
- S.12 Organisation of social activities
- S.13 Event information package
- S.14 Reception and event registration
- S.15 Scientific programme management with or without proceedings
- S.16 Distribution of proceedings
- S.17 VISA clearance
- S.18 Invited participants
- S.19 Sponsorship management
- S.20 Website
Request an event
To begin, fill out the event request form on our website. Afterwards, a team member will reach out to schedule a meeting where you can discuss your event details and preferences.
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