Guidelines for IEEE

Deadline IEEE submission: 20^th October 2023 (no extension possible!)

 Instructions for papers to be submitted to IEEE explorer

 STEP 1 - Paper publication: IEEE Compliance

Please follow the instructions below carefully to ensure that your uploaded Final Paper is compatible with IEEE Xplore formatting requirements.

ESPC 2023 authors have access to IEEE PDF eXpress for the conversion of papers into PDF files, please use the following conference ID: 59009X.

The online submission site will check the submitted files for compliance and will reject non-compliant files. Failure to comply will prevent proper publication or accreditation of your work.

Paper file preparation:

• Before creating a PDF, add the copyright notice to the bottom of the first page of your source document (*)
• Embed all figures and captions within the text.  
• Ensure legibility; simplify all figures and tables and maintain uniformity of style throughout.  
• Prepare your manuscript in any file format acceptable to PDF eXpress, e.g. in MSWord or pdf.  
• Authors must use IEEE PDF eXpress service to prepare and validate the camera ready paper, using the following conference ID: 59009X 
• Go to the PDF eXpress site, click on the link “Create account” and fill in your information. You will need the Conference ID: 59009X.  
• Then, login using your email address, password and conference ID and deliver your file for conversion into pdf format (or have your existing pdf file checked). The pdf version of paper will be automatically sent to the email address that has been provided.  
• If required, incorporate the requested changes, resubmit to PDF eXpress.  
• Check both colour and black and white representations of the final certified file. 
• Your paper must be named as follows: IEEE_express_number_Last name (e.g. NUMBER_SMITH).

(*) The appropriate copyright clearance code notice is to appear on the bottom of the first page of each paper according to the guidelines set forth in the Cataloging/Copyright Instructions for an IEEE Conference Proceeding. Detailed instructions can be found below and at: https://www.ieee.org/publications/rights/index.html

Copyright details are included below for your reference. If the conference chooses to stamp the papers this will be in addition to the markings provided by the IEEE Publishing Operations team:

• For papers in which all authors are employed by the US government, the copyright notice is: U.S. Government work not protected by U.S. copyright
• For papers in which all authors are employed by a Crown government (UK, Canada, and Australia), the copyright notice is: 979-8-3503-2899-8/23/$31.00 ©2023 Crown
• For papers in which all authors are employed by the European Union, the copyright notice is: 979-8-3503-2899-8/23/$31.00 ©2023 European Union
• For all other papers the copyright notice is: 979-8-3503-2899-8/23/$31.00 ©2023 IEEE

STEP 2 – Sign the Electronic Copyright Form

You will receive an email from the IEEE with the link, your username and password, and the instructions to electronically sign the copyright form.

STEP 3 – Send email with the paper and the Electronic copyright form

Send an email to espc@esa.int with the subject: [IEEE] attaching:

1)    the paper validated by IEEE PDF eXpress named as follows: IEEE_express_number_Last_name.pdf (e.g. NUMBER_SMITH.pdf).

2)    Electronic copyright form named: IEEEexpressNumber_LastName_eCF.pdf (e.g. NUMBER_SMITH_eCF.pdf).