final paper submission

Authors of accepted papers are invited to submit their 2-page IEEE-compliant final papers and associated forms by 16 March 2025.

General Information

In order to submit your paper for IEEE publication, it is mandatory to prepare an IEEE Xplore compliant version of your final papers using the IEEE PDF eXpress system following the IEEE PDF instructions. All papers have to be received electronically in PDF format.

Please note that the organiser will check that for every paper:

at least one author has registered to the conference before the paper is included in the conference proceedings
the pdf file is IEEE Xplore compliant (see instructions below)
authors have submitted the IEEE electronic copyright form

Paper Templates & Requirements

Step 1: Paper Formatting
General guideline regarding the format of the camera ready paper can be found in the Camera-ready Paper template. Papers should be maximum 2 pages. It is mandatory to follow the IEEE template given for IVEC 2025. The templates can be found here:

Paper Template for authors (LaTeX)

Paper Template for authors (Word)

Step 2: Add copyright information to the first page of the paper

The appropriate copyright notice is to appear on the bottom of the first page of each paper according to the guidelines set forth for an IEEE Conference Publication. Detailed instructions can be found below and at: https://www.ieee.org/publications/rights/index.html

For papers in which all authors are employed by the US government, the copyright notice is: U.S. Government work not protected by U.S. copyright
For papers in which all authors are employed by a Crown government (UK, Canada, and Australia), the copyright notice is: 978-0-7381-4516-7/21/$31.00 ©2021 Crown
For papers in which all authors are employed by the European Union, the copyright notice is: 978-0-7381-4516-7/21/$31.00 ©2021 European Union
For all other papers the copyright notice is: 978-0-7381-4516-7/21/$31.00 ©2021 IEEE

Step 3: Paper publication: IEEE compliance

Please follow the instructions below carefully to ensure that your uploaded Final Paper is compatible with IEEE Xplore formatting requirements.

Authors must use IEEE PDF eXpress service to prepare and validate the camera ready paper, using the following conference ID: 63678X. Please go to the IEEE PDF eXpress site at https://ieee-pdf-express.org/

The online submission site will check the submitted files for compliance and will reject non-compliant files. Failure to comply will prevent proper publication or accreditation of your work.

Go to the PDF eXpress site, click on the link “New Users-Click Here” and fill in your information. You will need the Conference ID: 63678X.
Then, login using your email address, password and conference ID and deliver your file for conversion into pdf format (or have your existing pdf file checked). The pdf version of paper will be automatically sent to the email address that has been provided.
If required, incorporate the requested changes, resubmit to PDF eXpress.
An online confirmation will be displayed and an email confirmation will be sent verifying your account setup.
Check both color and black and white representations of the final certified file.
Maximum final paper length is 2 pages.

Your paper must be named as follows: IEEE express number_Last name (e.g. NUMBER_SMITH).

Step 4: Copyright Forms

All authors (for both oral and poster presentations) must submit the signed IEEE Copyright Form together with their camera ready paper (see instructions below). The submitting author will be invited to complete the IEEE Copyright Form for their paper. If they are not authorized to sign the form they will be able to reassign it to a new representative.

Biography
The template to prepare your biography can be found here.

Submission of Documents

Authors should submit:

the created IEEE-compliant PDF file of the Camera-ready paper
the signed IEEE Electronic Copyright Form (for both oral and poster presentations)
author’s Biography (only for oral presentations)

All authors should submit the IEEE-compliant PDF file together with the IEEE electronic copyright form and the biography via the online submission portal:

click here to submit your documents

Login details are the ones you have chosen by the first time submitting the abstracts.

The paper must be named as follows: IEEE express number_Last name_paper (e.g. ID128_Smith_paper)
The copyright form must be named as follows: IEEE express number _Last name_copyright (e.g. ID128_Smith_copyright)