Exhibition Resources

We are delighted to welcome you as an exhibitor at ESA GNC & ICATT 2026. To help you prepare for a successful event, we have compiled all relevant exhibitor information, forms, and guidance on this page. Please check this page regularly, as additional information may be added closer to the event.

Exhibitor Hall and (Pre-)Registration

The Exhibition Hall (Giralda I), located on level - 2 of the conference centre at Hotel Melia Sevilla, will open for set‑up at 08:00 on Monday, 28 September. Attendees may pre‑register on Sunday, 27 September, between 17:30 and 19:30 in the hotel lobby. Exhibitors are strongly encouraged to pre‑register during this time to avoid queues on Monday morning.

Exhibition Set-Up and Dismantling Hours

Exhibitors may begin setting up their stands from 08:00 Monday, 28 September. All stands must be fully operational and staffed by the start of the first morning coffee break (10:45 - 11:15) .

Stands must remain operational throughout the exhibition opening hours and be staffed during all coffee breaks and networking periods. In particular, exhibitors are required to have their stands staffed during the Product & Poster Exhibition Event, taking place on Tuesday, 29 September, from 18:00 to 22:00.

Exhibitors may begin dismantling their stands from 16:15 on Wednesday, 30 September, following the afternoon coffee break. However, all exhibition materials must be removed and dismantling completed no later than 18:00 on Thursday, 1 October.

Please note that set-up and dismantling activities are not permitted during coffee breaks, as these periods are intended for exhibition viewing and attendee networking.

Exhibitor Event Dates and Opening Hours

Please note: all exhibitor stands are required to be open, operational, and staffed throughout the published exhibition opening hours. Attendance at the Product & Poster Exhibition Event on Tuesday, 29 September (18:00 - 22:00) is mandatory for all exhibitors.

Monday, 28 September 2026	10:45 - 18:00
Tuesday, 29 September 2026 *Product and Poster Exhibition Event*	09:00 - 18:00 18:00 - 22:00
Wednesday, 30 September 2026	09:00 - 16:15
Thursday, 01 October 2026	09:00 - 16:15

Exhibitor Stand Assignments

The organising committee will finalise and distribute exhibitor stand assignments at least two weeks prior to the event, or earlier where possible.

Storage

A limited secure storage area will be made available to exhibitors for the overnight storage of sensitive equipment and a reasonable quantity of packaging materials required for return shipments.

This facility will be available on the nights of:

Monday,28 September to Tuesday, 29 September
Tuesday, 29 September to Wednesday, 30 September
Wednesday, 30 September to Thursday, 1 October

Please note that storage capacity is limited and the facility is intended solely for overnight storage during the exhibition period. It may not be used for the advance storage of exhibition freight or large quantities of materials prior to the exhibition event.

All items must be removed no later than 18:00 on Thursday, 1 October, following the completion of stand dismantling.

Floor Space Stand

The exhibition stand package includes:

3x2 m floor space
One table measuring 2.00 m x 0.50 m
Two chairs
Power supply
1 complimentary full conference registration

Ordering of AV Equipment

Should you wish to order audiovisual equipment, please contact:

Edyma
C/ Pino Siberia, 32
41016 - Sevilla
Email: edyma@edyma.es

Shipping Materials

The Meliá Sevilla can only accept shipments and materials from four days prior to the event onwards. Any packages received before this date may be refused. Exhibitors are advised to check this page regularly, as further shipping and delivery information may be published closer to the event. When shipping materials please download the Exhibitor Shipping Label and ensure to include your stand number.

Once the event is over, no goods, garbage, disposables or materials can be left behind in the hotel. Any return shipments are to be arranged for collection on Friday, 2 October. Exhibitors are responsible for arranging their own return shipments and should liaise directly with the hotel regarding collection arrangements.

Important: responsibility for all shipments rests solely with exhibitors. No liability is assumed by the venue or event organisers for parcel contents, customs‑held items, or misaddressed deliveries.

Liability and Security

Please be advised that the organisers accept no responsibility for any damage or loss of items at exhibition stands. Exhibitors are solely responsible for arranging appropriate insurance coverage.

Contact

Should you have any questions regarding your participation, please contact the organising team.