ESA XR Conference

ESA Academy Student Sponsorship

The ESA Education Office is pleased to sponsor the attendance of up to 5 tertiary education students to attend the ESA XR Conference in the frame of the ESA Academy Conference Student Sponsorship programme. The sponsorship covers

the early bird registration fees;
Up to EUR 350 for travel;
Up to EUR 225 for accommodation (up to 3 nights).

Reimbursements will be made via a single bank transfer after the event, upon submission of receipts.

Eligibility

To be eligible for an ESA Academy Student Sponsorship, students must fulfil the following criteria at the time of application:

individually present an accepted contribution at the conference (oral presentation, poster, other).
be minimum 18 years old at the time of the conference;
be a citizen of an ESA Member State, Associate Member, or Canada;
be enrolled as a student (Bsc, Msc, or Ph.D.) in a tertiary education academic programme (not graduating before the Conference);
not benefit from an overlapping financial support to attend this conference, unless duly justified;
agree with the conditions of the ESA Academy’s Privacy Policy.

Priority will be given to students who have less than 2 years of professional experience and have never taken part in an activity sponsored by the ESA Education Office.

ESA is committed to achieving diversity and creating an inclusive environment. To this end, applications from all eligible candidates irrespective of gender, sexual orientation, ethnicity, beliefs, age, disability, social origin or other characteristics are welcome.

In case of difficulty in advancing the payment for the registration fee, ESA Academy may provide support to selected students to accommodate specific needs.

Application

1. Click HERE to fill-in the application form.

2. Send:

a. the application form (as PDF)
b. a proof of your student enrolment (ID/another doc)
c. to ESA Conference Bureau (ESAConferenceBureau@atpi.com) with email subject “ESA XR Conference 2026 - ESA Academy Student Sponsorship” no later than 26 January 2026, 23:59 CEST.

The deadline for applications is 26 January 2026 at 23:59 CEST.

The decision by the Selection Committee will be communicated by 6 February 2026.