Presenter Guidelines

Technical Recommendations for Oral Presentations

• The working language of the conference will be English.
• Presenters shall allocate 30 minutes for their presentation - including 5-10 minutes for Q&A
• Presentations shall be uploaded in ppt or pdf format in the presentation portal, which will be made available to the accepted authors
• Presenters are kindly requested to arrive in the meeting room at least 15 minutes prior to the start of the session and contact the organisers and/or session chair
• The presentation should contain clear information with appropriate font size that is legible from the back of the conference room.
• Handouts of your presentation will not be provided to the participants. However, presentations will be published on the website. Please make sure to clear your presentation of any restrictions preventing it from being published on the SESP 2025 website.
• A PC will be available for the presentations. For performing the presentation, MS-PowerPoint or Adobe PDF Reader will be used.

Technical Recommendations for Poster Presentations

• Presenters at the poster session shall bring their own printed posters. It is not possible to print a poster on site.
• Authors are strongly encouraged to produce a proper poster rather than using multiple sheets of A4 paper.
• The poster shall be A0 format, there is no specific template.  
• The information on the poster must be free of any business sensitive information.
• Poster numbers (according to the conference programme) will be noted on the wall panels.
• Presenters shall be available at their poster during Coffee Breaks in order to answer to the conference participants’ questions. 
• Presenters will get the opportunity to give a 5 min Elevator Pitch to introduce their work/poster on one of the days of SESP 2025.
• Posters will be displayed for the duration of the conference. 

Author Instructions

Please download the author instructions here.